Upflow Alternatives: 7 AR Tools for Contractors

Upflow is a well-known accounts receivable tool. It is built for B2B finance teams that send a lot of invoices to other businesses. If you run a contracting company, you may want something that fits how you get paid: homeowners, GCs, property managers and insurance carriers, all with their own rules.

This guide compares seven Upflow alternatives, explains who each one is for, and gives you a simple way to choose. We do not list prices here, because they change. Check each vendor's site for current pricing.

Why contractors look for Upflow alternatives

Most AR tools were built for one company billing another company. That works when every invoice goes to an accounts payable inbox. Contractors have a messier mix:

• Homeowners who read texts faster than emails and want to pay from their phone.
• GCs and owners who pay on pay apps, hold retainage and need backup attached.
• Insurance adjusters who need a status request, never a payment link.
• Property managers who need the job address on every message.

If your AR tool sends the same email to all of them, follow-up gets ignored. That is the main reason contractors shop around.

7 Upflow alternatives compared

1. AR Workflow

AR Workflow is built for contractors. It syncs your open invoices from QuickBooks Online and follows up by email, text and ringless voicemail on the schedule you set. Each payer type can get its own follow-up. Adjusters get status requests with no payment link. Homeowners get friendly texts with a card or ACH link. Payments post back to QuickBooks on their own.

Good fit if: you are a restoration, roofing, HVAC, plumbing or construction company on QuickBooks Online, and your office spends hours a week chasing invoices. See AR software for contractors.

2. Chaser

Chaser automates email reminders for unpaid invoices and connects to common accounting tools. It is simple to set up and popular with small B2B companies.

Good fit if: most of your customers are businesses that pay by email invoice.

3. Versapay

Versapay gives your customers a shared portal to see invoices, ask questions and pay. It suits companies with many repeat business customers. We compared it in more detail in our Versapay alternatives guide.

Good fit if: you bill the same commercial customers every month.

4. Billtrust

Billtrust covers invoicing, payments and cash application for large companies. It is a big system with a longer setup.

Good fit if: you have a full AR department and thousands of invoices a month.

5. Gaviti

Gaviti focuses on collection workflows, credit risk and AR analytics for finance teams.

Good fit if: you have a controller who wants dashboards and rules across many accounts.

6. Tesorio

Tesorio pairs collections with cash flow forecasting. It is aimed at growing companies with a finance team.

Good fit if: forecasting matters as much as chasing.

7. QuickBooks Online reminders

QuickBooks Online can send basic email reminders on overdue invoices. It is free with your subscription, but it does not text, leave voicemails, split follow-up by payer, or tell you who to call next. Our QuickBooks AR automation guide shows how far it goes.

Good fit if: you have only a handful of open invoices.

How to choose the right Upflow alternative

1. List who owes you money. If it is mostly homeowners, adjusters and GCs, pick a tool that can treat each one differently.
2. Check your accounting system. Make sure payments post back on their own, so nobody re-keys them.
3. Look for text and payment links. Contractors' customers pay faster from a text than from an email.
4. Ask who does the setup. A tool nobody sets up is a tool nobody uses.
5. Test with one real invoice. Bring an invoice that is 30 days late to the demo and watch what the tool would do with it.

See AR Workflow on your own invoices

If you are comparing Upflow alternatives because your customers are contractors' customers, not AP departments, AR Workflow is worth a look. Bring one overdue invoice to a demo and we will show you the follow-up it would get.

FAQs about Upflow alternatives

What is Upflow used for?

Upflow is accounts receivable software. It helps B2B finance teams send reminders, track who owes what and collect payments online.

What is the best Upflow alternative for contractors?

For contractors on QuickBooks Online, AR Workflow is built for the job. It texts homeowners, sends status requests to adjusters, follows up on pay apps and posts payments back to QuickBooks.

Is there a free Upflow alternative?

QuickBooks Online's built-in reminders are included with your subscription. They send basic emails only. Most growing contractors outgrow them once they have more than a few dozen open invoices.

How much does Upflow cost?

Prices change, so check upflow.io for current plans. AR Workflow plans are $295, $395 and $495 a month, with no free trial.

Can I switch AR tools without losing invoice history?

Yes. Your invoices live in your accounting system, so a new AR tool reads them from there. Export your old tool's notes before you cancel.