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Writes and sends
Personalized emails and texts, on your schedule.
Hi Maria, thanks again for choosing us for your floors. The final balance is open, and you can pay securely here.
Pay invoiceSent by AI · 9:02 AM
FLOORING FLOORING CONTRACTOR PAYMENT COLLECTION FLOORING CONTRACTOR PAYMENT COLLECTION
The floor is in. Now collect the balance.
INSTALL BALANCE
PAIDHardwood install
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AI is following up on install balances
FLOORING PAYMENT REMINDERS
A trim question should not hold up the whole balance.
Customers reply with small issues: a transition strip, a scuffed baseboard, a closet you still need to finish. AI drafts a reply that books the fix and keeps the payment moving, and your office approves it first.
- Replies come to one inbox
- Promises to pay pause the reminders
- Nothing sends without your OK
INSIDE AR WORKFLOW
Flooring invoices, tracked from deposit to paid.
Payment plans on big installs
Split a whole-house install into scheduled payments, and AI follows each one.
One reminder, three channels
Email, text and voicemail go out together, each drafted by AI.
WHAT AI DOES FOR FLOORING CONTRACTORS
Flooring invoice follow-up that keeps going after the crew leaves.
ONLY ON AR WORKFLOW
Leaves voicemails
Routine reminders delivered without anyone dialing.
0:24Drafts replies
When customers respond, AI drafts the answer. Your team approves it.
CUSTOMER
“Can I pay half now and half after the closet is done?”
AI DRAFT
Yes. Here is a link for the first half. We will send the second after the closet is finished.
Approve & sendEdit
Flags what needs you
Disputes, missed promises, and accounts that need a call rise to the top.
Disputed balanceHigh
Payment promise missedCall today
Invoice copy requestedReply ready
Collects payment
Every message can include an ACH or card payment link.
Amount dueHardwood install
Pay now
Syncs with QuickBooks
Invoices and balances stay current. No double entry.
Automated voicemail delivery is not a live AI phone conversation.
WHY FLOORING AR SLIPS
The install is done. The balance is not.
You paid for the material up front. The balance waits on a walkthrough, a builder or a busy homeowner.
Flooring margins live on the balance. When the crew is already on the next job, follow-up falls to whoever has a minute. Builders pay on their schedule, property managers need approvals, and homeowners wait for one more fix.
Our construction accounts receivable guide and payment reminder email templates cover the wording that gets balances paid without souring the next referral.
“Did the builder ever release that subdivision invoice?”
“Who is following up on the unit turns?”
“Did the homeowner sign off on the walkthrough?”
AR Workflow puts AI on the follow-up, so it never slips.
BUILT FOR FLOORING CONTRACTORS
Homeowners, builders and property managers all pay differently.
Flooring accounts receivable that fits each customer.
Homeowners
Deposit first, balance by text after the walkthrough.
Builders and GCs
Steady follow-up on every lot and phase.
Property managers
Unit turns billed with the unit number on every message.
Commercial jobs
Polite, persistent emails to AP teams.
Retail referrals
Install balances tracked apart from the material sale.
Repeat clients
Reminders that protect the next job.
ON THE JOB
Flooring payment collection for homes and commercial floors.
Residential installs
Deposits at the sample visit, balances by text after the install.
Commercial tile and LVT
Builder and GC invoices followed up by email until they are paid.
YOUR INVOICE, NOT A FEATURE TOUR
Bring us one unpaid flooring invoice. We will show you how AI would follow up on it.
No generic feature tour. You'll see:
- 1What AI would send, and when
- 2What happens when your customer replies
- 3How they'd pay
YOUR OPEN INVOICE
Past due[YOUR BALANCE]
Status requestEmail
Second touchText
Still openVoicemail
Payer can pay by card or ACH
Paid
Posted to QuickBooks
FAQ
Flooring contractor payment collection questions
How do flooring contractors collect the final balance faster?
Send the balance the day the install is done, with a payment link for card or ACH. AR Workflow follows up by email, text and voicemail on a schedule you set, and stops the moment the invoice is paid.
Can we still take material deposits?
Yes. Invoice the deposit in QuickBooks Online and AR Workflow follows up on it like any other invoice. When the install is done, the balance gets its own follow-up.
What if the customer holds the balance over a small fix?
AI drafts a reply that schedules the fix and asks for the rest of the balance. Your office approves every reply before it sends, so nothing goes out that you did not see.
Does it work when we sub for builders?
Yes. Builder and GC invoices get steady email follow-up with AP teams. If you have lien questions on a job, talk to a construction attorney, since rules differ by state.
Do we have to replace QuickBooks?
No. AR Workflow works with QuickBooks Online, and payments post back automatically. See our QuickBooks for contractors guide for setup tips.
How much does it cost?
Plans are $295, $395 and $495 a month. There is no free trial. Book a demo to see it on one of your own flooring invoices.
The floor is in. Let AI chase the balance.
AI writes the emails, sends the texts and leaves the voicemails on every open flooring invoice. Your team handles the conversations that need a person.
Keep QuickBooks- Start with one invoice
- Stay in control