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THE USUAL FIX
Automated reminder emails
THE CATCH
One channel, one generic message. Easy to ignore.
AR SOFTWARE ACCOUNTS RECEIVABLE SOFTWARE FOR CONTRACTORS AR SOFTWARE FOR CONTRACTORS
Accounts receivable software built for contractors.
OPEN INVOICE
PAIDFinal invoice
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AI is following up on open invoices
WHY CONTRACTOR AR SLIPS
QuickBooks tracks your invoices. Who is chasing them?
Your office is busy running jobs. Last month's invoices sit unpaid.
Behind every open invoice is a follow-up somebody has to remember: the email, the text, the call. When the schedule is full, follow-up slips. When follow-up slips, cash flow slips.
Comparing tools? Our guide to the best accounts receivable software and our accounts receivable collections software roundup explain what to look for.
“Did they pay the final invoice?”
“Who is calling the GC about the pay app?”
“Is that payment plan still on track?”
AR Workflow puts AI on the follow-up, so it never slips.
ONE ACCOUNTS RECEIVABLE PLATFORM
Six jobs your office does by hand. One platform does them for you.
Every open invoice gets the same steady follow-up, on the rules you set.
- Automated payment remindersEmails go out on schedule with the invoice attached and a payment link.
- Two-way textTexts from a dedicated number. Customer replies come back to your office.
- Ringless voicemailA short voicemail lands in the customer's inbox without anyone dialing.
- Payment links and plansCard or ACH on every message, with partial payments and payment plans.
- QuickBooks Online syncInvoices come in from QuickBooks and payments post back. No double entry.
- AR reportingSee what is owed, what is being chased and what needs a person today.
INSIDE AR WORKFLOW
An accounts receivable program your office will actually use.
Every open invoice, one list
Filter by status, see what is past due and assign a workflow in a click.
Text reminders on autopilot
Pick the template and the timing. AI sends it from a dedicated number.
YOUR ACCOUNTS RECEIVABLE, ONE SCREEN
See what AI is chasing. See which calls need you.
ON SCHEDULE
Follow-up running
Reminders going out
Email, two-way text and ringless voicemail- Payments post back to QuickBooks
- Every touch logged
NEEDS YOU
Priority Queue
- Who to contact today
- Open balance with no follow-up
- Replies waiting for review
Example view. Your screen shows your own QuickBooks Online data.
WHY AR WORKFLOW
Not another reminder email. Not a collection agency. Not another hire.
THE USUAL FIX
A collection agency
THE CATCH
Takes a cut of money you earned, and can cost you the next job.
THE USUAL FIX
Another AR hire
THE CATCH
Salary and training, and follow-up still depends on one person remembering.
THE FIXAR WORKFLOW
AI follow-up, your rules
THE DIFFERENCE
Personalized follow-up by email, text, and voicemail, every day, with your team in control.
SIDE BY SIDE How the usual fixes compare |
 Reminder emails |
 Collection agency |
 Another AR hire |
RECOMMENDED |
|---|---|---|---|---|
| Email, text, and voicemail | Email only | Their channels | If they remember |  Yes |
| Personalized, not generic |
 No
|
No
|
 Yes
|
Yes |
| You keep every dollar you earned |
Yes
|
They take a cut | Plus a salary | Yes |
| Protects the next job |
Yes
|
No
|
Yes
|
Yes |
| Doesn’t depend on one person remembering |
Yes
|
Yes
|
No
|
Yes |
| Your team stays in control |
Yes
|
No
|
Yes
|
Yes |
Get a demo
| ||||
BUILT FOR CONTRACTORS
Accounts receivable software for contractors in every trade.
Small business payables and receivables look different in every trade. Follow-up should too.
Restoration
Insurance claims, adjusters and homeowner deductibles, followed up in order.
Roofing
Deposits, final invoices and insurance checks, chased until they clear.
HVAC and plumbing
A text with a payment link after every service call.
Electrical
Service calls and project billing, each with its own follow-up.
Construction and GCs
Pay apps, retainage and change orders tracked through long payment cycles.
Remodeling and specialty trades
Painting, flooring and landscaping too. Deposits, progress payments and final invoices, on schedule.
YOU ARE IN CONTROL
AI does the follow-up. You make the rules.
Your company, your tone, your rules.
Start with one invoice and add more when you're ready
Choose the contacts, channels, tone, and frequency
Review AI-drafted replies before they're sent
Pause or stop any workflow at any time
Pause
ON THE JOB
Residential and commercial accounts receivable, in one place.
Residential jobs
Homeowners get a friendly reminder with a card or ACH payment link the day the job closes.
Commercial and GC work
Property managers, GCs and AP teams get polite, steady follow-up on longer terms, and every touch is logged.
YOUR INVOICE, NOT A FEATURE TOUR
Bring us one overdue invoice. We will show you how AI would chase it.
No generic feature tour. You'll see:
- 1What AI would send, and when
- 2What happens when your customer replies
- 3How they'd pay
YOUR OPEN INVOICE
Past due[YOUR BALANCE]
Status requestEmail
Second touchText
Still openVoicemail
Payer can pay by card or ACH
Paid
Posted to QuickBooks
FAQ
Accounts receivable software questions
What is accounts receivable software?
Software that tracks and collects the money customers owe you. AR Workflow focuses on the collecting part: AI follows up on the invoices you already create in QuickBooks Online, by email, text and voicemail, until they are paid.
What does AR Workflow do?
It handles the follow-up your office does by hand. Each part has its own page: automated payment reminders, ringless voicemail, contractor payments, QuickBooks collections, AR reporting and accounts receivable automation.
Which trades use AR Workflow?
Contractors in every trade. See how it works for restoration, roofing, HVAC, plumbing, electrical, construction, general contractors, remodeling, painting, flooring and landscaping.
What is automated collections software?
Software that sends payment reminders for you on a schedule, instead of someone in the office remembering. AR Workflow sends them by email, text and ringless voicemail, and pauses when a customer promises to pay.
Is AR Workflow accounting software?
No. It works on top of QuickBooks Online. Your books stay in QuickBooks, and payments post back automatically.
Does AI actually send the payment reminders?
Yes. AI sends scheduled emails, texts and voicemails on the rules you set. Your team only steps in when a customer needs a real conversation.
Will AI say something wrong to a customer?
AI drafts replies, and your team approves them before they are sent. You choose the tone for every message.
Can customers pay by card or ACH?
Yes. Every message can include a payment link, with partial payments and payment plans for bigger jobs.
How is this different from a collection agency?
An agency takes a cut and can cost you the next job. AR Workflow keeps follow-up friendly and in your name, and you keep every dollar.
How long does setup take?
Connect QuickBooks Online, choose your rules and start with one invoice. Most offices are running after one session.
How much does AR Workflow cost?
Plans are $295, $395 and $495 a month. There is no free trial. Get a demo to see it on your own invoices.
QuickBooks tracks your invoices. Now let AI chase them.
AI writes the emails, sends the texts and leaves the voicemails for every open invoice. Your team handles the calls that need a person.
Keep QuickBooks- Start with one invoice
- Stay in control