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Writes and sends
Personalized emails and texts, on your schedule.
Hi Karen, thanks for being a maintenance customer. This month’s invoice is open, and you can pay securely here.
Pay invoiceSent by AI · 9:02 AM
LANDSCAPING LANDSCAPING INVOICE COLLECTION LANDSCAPING INVOICE COLLECTION
Your crews cover every route. AI covers every invoice.
MONTHLY MAINTENANCE
PAIDLawn maintenance
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AI is following up on route invoices
LANDSCAPING PAYMENT REMINDERS
Customers ask about service. AI drafts the answer.
Clients text about a skipped week, a new card or the spring cleanup. AI drafts a reply with the payment link, and your office approves it before it goes out.
- Texts come from a dedicated number
- Promises to pay pause reminders
- Every touch is logged
INSIDE AR WORKFLOW
Landscaping invoices, all in one list.
Every open invoice in view
Filter by status and assign follow-up in a click.
Take a payment on the spot
Record a check or charge a card or ACH from the customer page.
WHAT AI DOES FOR LANDSCAPERS
Landscaping invoice collection that runs on every route.
ONLY ON AR WORKFLOW
Leaves voicemails
Routine reminders delivered without anyone dialing.
0:24Drafts replies
When customers respond, AI drafts the answer. Your team approves it.
CUSTOMER
“Can I pay the spring cleanup with my next monthly bill?”
AI DRAFT
Sure. Here is one link that covers both, and you can pay by card or bank.
Approve & sendEdit
Flags what needs you
Disputes, missed promises, and accounts that need a call rise to the top.
Disputed balanceHigh
Payment promise missedCall today
Invoice copy requestedReply ready
Collects payment
Every message can include an ACH or card payment link.
Amount dueSpring cleanup
Pay now
Syncs with QuickBooks
Invoices and balances stay current. No double entry.
Automated voicemail delivery is not a live AI phone conversation.
WHY LANDSCAPING AR PILES UP
Hundreds of small invoices. Not enough hours to chase them.
Every route makes more invoices. A few slip each month, and they add up by the end of the season.
Recurring maintenance means the same customers get billed again and again. If one month slips, the next one stacks on top. Commercial and HOA accounts add approvals, and installs add big balances.
Read about payment terms that get you paid sooner and how to improve your collections process before the busy season starts.
“Did the HOA approve last month’s invoice?”
“Who is calling about the declined card?”
“Did the patio customer pay the final?”
AR Workflow puts AI on the follow-up, so it never slips.
BUILT FOR LANDSCAPING COMPANIES
Residential routes, HOAs and commercial sites, each followed up the right way.
Landscaping accounts receivable for every kind of customer.
Residential maintenance
Monthly reminders with a payment link.
HOAs
Board and manager contacts on every message.
Commercial properties
Steady emails to AP teams.
Install and hardscape
Payment plans on patios and walls.
Seasonal services
Cleanups and extras billed and followed up.
Long-term clients
Friendly reminders that keep the contract.
ON THE JOB
Landscaping invoice collection for maintenance and installs.
Commercial maintenance
Monthly invoices followed up by email with AP teams.
Hardscape and installs
Larger jobs can move to a payment plan, and every payment posts to QuickBooks Online.
YOUR INVOICE, NOT A FEATURE TOUR
Bring us one overdue landscaping invoice. We will show you how AI would follow up on it.
No generic feature tour. You'll see:
- 1What AI would send, and when
- 2What happens when your customer replies
- 3How they'd pay
YOUR OPEN INVOICE
Past due[YOUR BALANCE]
Status requestEmail
Second touchText
Still openVoicemail
Payer can pay by card or ACH
Paid
Posted to QuickBooks
FAQ
Landscaping invoice collection questions
How do landscaping companies collect unpaid invoices?
Send every invoice with a payment link, then follow up on a schedule you set by email, text and voicemail. AR Workflow does the follow-up for you and stops as soon as the invoice is paid.
Does it work for monthly maintenance invoices?
Yes. Each month’s invoice from QuickBooks Online gets its own follow-up, so a missed month never gets buried under the next one.
How do you handle HOAs and property managers?
Add the person who approves invoices as the billing contact. AI follows up with them by email and includes the property and service on every message.
Can customers pay by text?
Yes. Texts come from a dedicated number and can include a payment link for card or ACH. Partial payments and payment plans work for bigger installs.
Do we have to replace QuickBooks?
No. AR Workflow works with QuickBooks Online and payments post back automatically. Our QuickBooks for contractors guide covers setup.
How much does it cost?
Plans are $295, $395 and $495 a month. There is no free trial. Book a demo to see AI follow up on one of your landscaping invoices.
Your crews cover the routes. Let AI cover the invoices.
AI writes the emails, sends the texts and leaves the voicemails on every open landscaping invoice. Your office handles the conversations that need a person.
Keep QuickBooks- Start with one invoice
- Stay in control