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Writes and sends
Personalized emails and texts, on your schedule.
Hi Dana, quick reminder that your water heater invoice is open. You can pay securely here.
Pay invoiceSent by AI · 9:02 AM
PLUMBING PLUMBING INVOICE AUTOMATION PLUMBING INVOICE AUTOMATION
The leak is fixed. Let AI chase the invoice.
SERVICE CALL
PAIDBurst pipe repair
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AI is following up on service calls
PLUMBING PAYMENT REMINDERS
Customers text back. AI drafts the answer.
Homeowners reply with questions. Can I split it? Is the camera inspection on there? AI drafts a reply, and your office approves it before it sends.
- Texts come from a dedicated number
- Every reply lands in one queue
- Nothing sends without your OK
INSIDE AR WORKFLOW
Plumbing invoice automation, built for the way your office works.
Sent at the best time
AI picks the time a customer is most likely to read and pay.
Take a payment in seconds
Record a check or charge a card or ACH right from the customer page.
WHAT AI DOES FOR PLUMBERS
Plumbing invoice software that never forgets a follow-up.
ONLY ON AR WORKFLOW
Leaves voicemails
Routine reminders delivered without anyone dialing.
0:24Drafts replies
When customers respond, AI drafts the answer. Your team approves it.
CUSTOMER
“Is the camera inspection on the same invoice?”
AI DRAFT
It is. Both are on the same invoice, attached with your payment link.
Approve & sendEdit
Flags what needs you
Disputes, missed promises, and accounts that need a call rise to the top.
Disputed balanceHigh
Payment promise missedCall today
Invoice copy requestedReply ready
Collects payment
Every message can include an ACH or card payment link.
Amount dueWater heater
Pay now
Syncs with QuickBooks
Invoices and balances stay current. No double entry.
Automated voicemail delivery is not a live AI phone conversation.
WHY PLUMBING AR SLIPS
The tech is gone. The invoice is still open.
Emergencies always beat follow-up calls. Invoices from last week sit unpaid.
Behind each one is a follow-up somebody has to remember: the text, the email, the call, the payment plan. When the phones ring nonstop, follow-up slips. When follow-up slips, cash flow slips.
See our past due invoice letter templates and our guide to collecting unpaid invoices for wording that keeps customers calling you back.
“Did they ever pay for the drain job?”
“Who is calling the property manager?”
“Did we offer them a payment plan?”
AR Workflow puts AI on the follow-up, so it never slips.
BUILT FOR PLUMBING COMPANIES
Every plumbing customer pays differently. Follow up accordingly.
Plumbing accounts receivable that fits the customer.
Homeowners
A text with a payment link after every job.
Property managers
Unit and work order on every message.
Builders and GCs
Rough-in and phase billing tracked to paid.
Commercial accounts
Steady follow-up with AP teams.
Home warranty jobs
Collect the service fee at the job. Follow up on claims by email.
Customers you want to keep
Reminders that protect the next call.
ON THE JOB
Plumbing invoice software for big installs and quick fixes.
Water heater installs
Bigger tickets can move to a payment plan, and each payment posts back to QuickBooks Online.
Drain and repair calls
Small invoices get a text with a payment link before the customer forgets the visit.
YOUR INVOICE, NOT A FEATURE TOUR
Bring us one overdue plumbing invoice. We will show you how AI would chase it.
No generic feature tour. You'll see:
- 1What AI would send, and when
- 2What happens when your customer replies
- 3How they'd pay
YOUR OPEN INVOICE
Past due[YOUR BALANCE]
Status requestEmail
Second touchText
Still openVoicemail
Payer can pay by card or ACH
Paid
Posted to QuickBooks
FAQ
Plumbing invoice automation questions
What is plumbing invoice automation?
Reminders, texts and voicemails that chase unpaid invoices on a schedule you set, instead of when the office has a spare minute.
Can customers pay a plumbing invoice by text?
Yes. Every text can include a payment link for card or ACH. Texts come from a dedicated number.
Can we offer payment plans on big repairs?
Yes. Partial payments and payment plans work well for water heaters, repipes and sewer lines.
Do we have to replace QuickBooks?
No. AR Workflow works with QuickBooks Online and payments post back automatically. Our QuickBooks for contractors guide covers setup.
How do you handle home warranty jobs?
Collect the service fee at the job and follow up on the claim by email with your documentation.
How much does it cost?
Plans are $295, $395 and $495 a month. There is no free trial. Get a demo to see it on your own invoices.
The leak is fixed. Let AI chase the invoice.
AI writes the emails, sends the texts and leaves the voicemails for every open plumbing invoice. Your team handles the calls that need a person.
Keep QuickBooks- Start with one invoice
- Stay in control