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Writes and sends
Personalized emails and texts, on your schedule.
Hi Tom, hope you are enjoying the new color. Your exterior paint invoice is open, and you can pay securely here.
Pay invoiceSent by AI · 9:02 AM
PAINTING PAINTING CONTRACTOR INVOICE REMINDERS PAINTING CONTRACTOR INVOICE REMINDERS
The last coat is dry. The reminders go out on their own.
EXTERIOR REPAINT
PAIDExterior repaint
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AI is sending invoice reminders
PAINTING PAYMENT REMINDERS
Touch-ups get booked. Invoices still get paid.
Customers text back about a missed spot or a color question. AI drafts a reply that books the touch-up and points them to the payment link, and you approve it from your phone.
- Texts from a dedicated number
- Every reply in one place
- You approve before anything sends
INSIDE AR WORKFLOW
Painting invoices that follow up without you at the desk.
Text templates you set once
Pick the wording and timing. AI sends it from a dedicated number.
Every customer, every step
See which reminder went out last and which one is next.
WHAT AI DOES FOR PAINTERS
Painting contractor invoice reminders that never wait for a free evening.
ONLY ON AR WORKFLOW
Leaves voicemails
Routine reminders delivered without anyone dialing.
0:24Drafts replies
When customers respond, AI drafts the answer. Your team approves it.
CUSTOMER
“Can you come back for the drip on the garage trim first?”
AI DRAFT
Of course. We can fix it Thursday. Here is the payment link for the rest of the invoice in the meantime.
Approve & sendEdit
Flags what needs you
Disputes, missed promises, and accounts that need a call rise to the top.
Disputed balanceHigh
Payment promise missedCall today
Invoice copy requestedReply ready
Collects payment
Every message can include an ACH or card payment link.
Amount dueExterior repaint
Pay now
Syncs with QuickBooks
Invoices and balances stay current. No double entry.
Automated voicemail delivery is not a live AI phone conversation.
WHY PAINTING INVOICES SIT
You paint all day. Invoices wait for the evening.
Most painting companies send reminders when the owner gets home. Some nights that never happens.
Reminders that wait for a free evening go out late or not at all. Exterior season makes it worse, because every dry day goes to painting. The longer an invoice sits, the harder the conversation gets.
Use our friendly, firm and final reminder templates and our past due invoice letters for wording that keeps good customers coming back.
“Did the Smiths pay for the cabinets yet?”
“Who is reminding the property manager about the unit repaint?”
“Did we ever send the second reminder?”
AR Workflow puts AI on the follow-up, so it never slips.
BUILT FOR PAINTING CONTRACTORS
Every painting customer gets the right reminder.
Painting accounts receivable without the evening phone calls.
Homeowners
A text with a payment link after the walkthrough.
Property managers
Unit repaints billed with the unit number on each message.
HOAs
Common area jobs followed up with the board contact.
Builders and GCs
New construction paint invoices tracked to paid.
Commercial clients
Calm, regular emails to AP teams.
Repeat customers
Reminders that keep the next job coming.
ON THE JOB
Painting invoice reminders for homes and commercial repaints.
Interior repaints
Smaller invoices get a text with a payment link the same day.
Commercial projects
Builder and owner invoices followed up by email with your documentation.
YOUR INVOICE, NOT A FEATURE TOUR
Bring us one open painting invoice. We will show you how AI would follow up on it.
No generic feature tour. You'll see:
- 1What AI would send, and when
- 2What happens when your customer replies
- 3How they'd pay
YOUR OPEN INVOICE
Past due[YOUR BALANCE]
Status requestEmail
Second touchText
Still openVoicemail
Payer can pay by card or ACH
Paid
Posted to QuickBooks
FAQ
Painting contractor invoice reminder questions
What should a painting invoice reminder say?
Keep it short and friendly: the job, the balance owed and a link to pay by card or ACH. AR Workflow drafts each reminder for you and sends it by email, text and voicemail on the schedule you choose.
When should painting contractors send the first reminder?
Many painters send the invoice right after the walkthrough and a friendly reminder a few days later. In AR Workflow you set the timing once, and every invoice follows it without anyone remembering.
Can customers pay a painting invoice by text?
Yes. Every text can include a payment link for card or ACH, and texts come from a dedicated number. Payments post back to QuickBooks Online.
What if the customer asks for a touch-up first?
AI drafts a reply that books the touch-up and keeps the invoice moving. You approve it before it sends. If they promise to pay on a date, reminders pause until then.
Do we have to replace QuickBooks?
No. AR Workflow works with QuickBooks Online. Our QuickBooks for contractors guide covers setup.
How much does it cost?
Plans are $295, $395 and $495 a month. There is no free trial. Book a demo to see AI follow up on one of your painting invoices.
The last coat is dry. Let AI send the reminders.
AI writes the emails, sends the texts and leaves the voicemails on every open painting invoice. You keep painting.
Keep QuickBooks- Start with one invoice
- Stay in control